Terms and ConditionsThe following terms and conditions govern the use of this website
Your use of this site constitutes acceptance of these Terms and Conditions as at the date of your first use of the site.
The Radiological Research Trust reserves the right to change these Terms and Conditions at any time by posting changes online. Your continued use of this site after changes are posted constitutes your acceptance of this agreement as modified.
Use of ContentWe are happy for other organisations to link to our website. However, we do not give blanket permission for our information to be used elsewhere. We strive to keep our material up to date. Unregulated, unacknowledged copying of our information will lead to out of date versions being in circulation, and out of our control. If you find our material is a useful service, please link to it directly. This ensures that it remains relevant and up to date. Contact firstname.lastname@example.org if you have a specific query about information material.
Links to other websitesThis website links to other websites. Visitors expect this, and by convention this is regarded as a useful and essential feature of any information website. It does not however, represent any kind of recommendation or endorsement by us of the accuracy of the content of external websites. We provide links that we hope are of interest and use. It is up to you to decide which links to follow. We are not responsible for the detail of what you find there.
Any personal information that you may share with the Radiological Research Trust is kept absolutely private. Neither your name nor anything about you is sold or shared with any other organisation. Occasionally, we may contact you to make you aware of our activities. However, we do respect your right to privacy and will not send notices if you contact us and ask us not to.
We are committed to protecting your privacy and aim to be clear when we collect your information and use it only in accordance with your consent.
How we use personal informationThe trustees of the RRT, as data controllers, will comply with their legal obligations to keep personal data up to date; to store and destroy it securely; to not collect or retain excessive amounts of data; to keep personal data secure, and to protect personal data from loss, misuse, unauthorised access and disclosure and to ensure that appropriate technical measures are in place to protect personal data.
We will not use your personal information unless we have first told you how we will use it or it is obvious how we will use it.
We collect and use personal information for:
- Information request
- Informing people about the charity activities including relevant events and grant awards
- Grant applications
- Grant administration including but not limited to: payment , updates, keeping a record of our relationship with a Grant recipient
- Contact is by post, telephone, and electronic means
- Event applications, registrations and administration
- Carrying out surveys of grant recipients and donors
Our legal basis for processing personal informationWe ask for your consent to send you marketing emails and text messages. You can withdraw consent for this at any time.
We may share your personal information where we are compelled by law to do so.
How we collect personal informationWe collect personal information from you directly through paper forms, e-mail communications, our website, and sometimes through surveys.
The personal information that we collect
For Grant applications, donor and general information request administration and renewals we may collect:
- Your name
- Your contact details
- Your date of birth
- Your mailing preferences
- Your (or your organisation's) bank or credit card details
For informing people about our activities we may also collect:
- Names and contact details
- For ensuring your needs are met, we may request further information from you about your preferences, interests, or requirements and keep these on record to ensure we can best meet your needs. This might include professional details such as your job type, speciality, or interests, and might include practical information such as whether you have dietary requirements if you are attending a catered event.
How we may share personal informationWe do not sell or share personal information to third parties for the purposes of marketing. But, if we run an event in partnership with another named organisation your details may need to be shared with them. We will be very clear what will happen to your personal information if you register for such an event.
We may need to disclose your details if required to the police, regulatory bodies or legal advisors.
We will only ever share your data in other circumstances if we have your explicit and informed consent.
How long we keep personal information
We will only keep personal information for as long as we have a valid reason for keeping it. After that we delete or dispose of the information securely.
We keep personal information about:
- Grant applications indefinitely so that we can administer and prove grant decision and award. Non-core information (e.g. personal details not relevant to prove award at any point in time) about contacts is destroyed after three years.
- Donors and Donations indefinitely so that we can administer and show proof of donations. Non-core information (e.g. personal details not relevant to prove donations at any point in time) about contacts is destroyed after three years.
- Non-core information (e.g. personal details) about general information contacts is destroyed after ten years.
- Appointments of Trustees indefinitely to maintain a record and history of committee members.
- Event applications, registrations and administration for 2 years until after the event has taken place.
- Details of surveys for 3 years after the survey so that data can be referenced for statistical analysis.
Your rightsYou have a right to know what personal data we hold, who we acquired it from, how we process it, the logic involved in any automatic processing, and to whom we disclose it.
You have a right to correct and update any information we hold on you.
You have a right to ask us not to process your personal data for direct marketing purposes unrelated to RRT activity.
You have a right to ask us not to make decisions based solely on the automatic processing of your personal information.
You have a right to ask us not to process your personal information in a way that is likely to cause unwarranted and substantial damage or distress.
You have a right to ask us to erase your personal information.
These statutory rights are qualified by exceptions and exemptions.
To exercise any of these rights, please contact us using the address below.
You can find out more about your rights from the Information Commissioner, who regulates data protection and privacy. The Information Commissioner's website is http://www.ico.org.uk